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Position Summary

The FP&A function operates as a centralized, business-partnering team serving all business units and regions. It provides data-driven insights, market analysis, and performance monitoring, supporting both operational execution and long-term strategic development. 

Key Responsibilites

Asset and Transaction Management Support:

• Developing financial models to project the long-term performance of the portfolio and individual assets, analyzing the portfolio to identify valuie creation opportunities, and providing financial analysis to support decisions or transactions.

Budgeting & Performance Monitoring:

• Owning and managing the annual budgeting and quarterly forecasting processes, preparing quarterly financial reports to analyze performance against budgets, and monitors KPI’s relevant to the real estate industry.

• Benchmark the company’s financial performance.

Reporting & Financial Analysis: 

• Responsibilities include evaluating debt and equity financing options, preparing and delivering investor and lender reporting, and monitoring compliance with loan covenants.

Data Management and Automation: 

• Ensuring the accuracy of financial data, managing the Anaplan FP&A system, and automating financial reporting processes. Develop, own and utilize asset specifica for marketing, maintenance and other purposes.

Stakeholder Management & Communication: 

• Preparing and presenting various reports to senior management and shareholders, banks, and collaborating with other departments such as asset management.

Advisory Panel and Board Meeting Coordination: 

• Coordination of the Advisory Panel process, review recommendations on topics like leasing, Capex and disposals, and analyzes to assess profitability and risk.

Corporate G&A and Fee allocation

Responsible for managing corporate and general and administrative (G&A) planning and controlling, as well as handling fee allocation.

Your profile

Qualifications & Experience

• Experience & Industry Expertise: Minimum of 5 years of progressive experience in financial planning and analysis, corporate finance, asset management, investment banking, or management consulting, with a significant focus on the real estate sector.
• Prior experience in real estate consulting, valuation, asset management, or investment management is highly advantageous.
• Master’s degree in Business Administration, Real Estate, Finance, or a related field. CFA, RICS, or other relevant professional designations are preferred.
• Proven ability to independently lead and manage the full corporate cycle (budgeting, forecasting, and long-range planning) for a multi-jurisdictional, multi-asset portfolio.
• Expertise in developing, automating, and auditing sophisticated financial models to support complex asset and transaction decisions.

Skills & Competencies

• Demonstrated ability to translate complex financial data into concise, strategic narratives for non-financial executives.
• Advanced expertise in financial modeling tools and a history of utilizing advanced Reporting,  BI platforms (Anaplan, Power BI, or similar) to drive data efficiency and automation.
• Experience in designing, implementing, or optimizing reporting structures and data flow to ensure data integrity and actionable insights.
• Written and verbal communication skills in presenting performance results, risks, and strategic recommendations to shareholders, lenders, the Advisory Panel, and senior management.
• A track record of operating as a trusted business partner who guides and influences cross-functional teams (e.g., Asset Management, Transaction Management, Legal).
• Fluent in English and any other European language is required. Additional European languages are a plus given the Pan-European portfolio.

Contact information

Lisa-Marie Marx  | Senior HR Manger | +49 1517 452 997 | lisa-marie.marx@proxity.com

Position Summary

This role supports the Asset Management Team in Frankfurt for at least 6 months, starting in January, in the management and optimization of a portfolio of logistics assets.

Key Responsibilites

• Support the Asset Management Team in managing and developing a portfolio of logistics and commercial real estate
• Contribute to the drafting, analysis and review of lease agreements and lease amendments
• Prepare decision-making documents, presentations, and management reports
• Support the management of external service providers (property managers, facility managers, real estate agents, technical consultants).
• Support the evaluation and execution of capital expenditure (CapEx) and value-add initiatives.
• Analyze property, market, and tenant data and deriving recommendations for action.
• Conduct market, competitor and rental value research to support asset strategies.
• Contribute to leasing activities.
• Support the further development of internal processes, data structures, and reporting tools.

Your profile

• Currently pursuing a degree in real estate management/economics, business administration, industrial engineering, or a related field
• First practical experience in the real estate industry is a plus, but not required
• German and English language skills
• Proactive and hands-on mindset 
• Highly organized and detail-oriented 
• Strong communication and teamwork skills
• Advanced MS Office skills

Position Summary

Reporting to the Head of HR, you will be responsible for building, creating and continuously improving learning experiences, knowledge transfer and process landscapes in a fast-growing organisation. 

Recognising that people learn differently, you will translate business needs into engaging development opportunities, taking into account internal governance guidelines and external regulations.

Passionate about AI and digital transformation, you can turn complex topics into practical learning concepts that help employees work smarter, collaborate better, and grow professionally.

Key Responsibilites

Business Partnership & Culture

• Partner with business teams to identify capability needs and design targeted interventions.
• Continuous further development and adaptation of our target operating model to ever-changing business needs, ensuring the best possible support for operational activities.
• Foster an open, learning-oriented corporate culture through performance and feedback processes. 
• Support major projects through learning, communication, knowledge transfer and change enablement activities.
• Initiate and oversee knowledge management projects to optimally support our growth strategy.
• Facilitate team workshops and development sessions.
• Contribute to a strong learning culture and employee experience across Europe.

Process Management & Governance

• Continuously identify opportunities for improvement in close collaboration with business units and consistently align processes with efficiency, quality, and regulatory requirements.
• Optimally integrate internal governance guidelines and external regulations into the process landscape.
• Act as a strong partner and influencer for local and global stakeholders, enable transformation, and advance process maturity.

AI Enablement & Future Skills

• Drive AI literacy and adoption across the organization.
• Design and deliver training concepts around AI, automation and digital productivity.
• Identify future skill requirements and translate them into practical development initiatives.
• Act as an internal advisor on learning and capability topics related to technological change.

Learning and Capability Development & Operations

• Develop and implement PROXITY’s learning and capability strategy.
• Create scalable onboarding, development and leadership programs.
• Build competency frameworks and career development pathways.
• Design learning solutions that support business growth and organizational change.
• Work with internal and external trainers, partners and vendors.
• Measure learning effectiveness and continuously optimize learning offerings.

Your profile

• 4 -6 years of experience in Process Management, Organizational Development & Culture, Learning & Development, Change Management or a related field.
• Experience designing and implementing learning solutions, in a dynamic, fast-paced environment.
• Genuine passion for AI, technology and future workforce development.
• Strong understanding of modern learning methodologies and adult learning principles.
• Experienced in providing consulting and support for process management, knowledge transfer, and cultural development programs.
• Excellent facilitation, communication and stakeholder management skills.
• Hands-on, entrepreneurial and comfortable building new structures and processes.
• Fluent in German and English; additional European languages are a plus.

Skills & Personal Attributes

• Entrepreneurial and hands-on mindset.
• Comfortable working closely with senior leadership
• Able to balance strategic thinking with operational execution.
• Highly organized, reliable and able to manage multiple priorities
• Curious, innovative and continuously learning.
• Comfortable operating in an evolving, fast-paced environment.
• Strong stakeholder management and interpersonal skills
• Passionate about people and organizational growth.
• High level of collaboration with a positive and pragmatic approach.

Position Summary

We are seeking a highly organized and detail-oriented Technical Asset Manager Coordinator to join our Technical Asset Management Team. This role serves as the critical administrative backbone supporting Technical Asset Managers in executing construction projects efficiently, while acting as the primary interface between Finance/Accounting teams. You will handle system maintenance, vendor management, contract administration, and ensure all vendors, contracts, purchase orders, and guarantees are accurately and compliantly processed according to the established Project to Profit workflow.

Key Responsibilites

Contract & Vendor Management

• Negotiate project contracts and orders with vendors in collaboration with Project Managers
• Conduct vendor KYC (Know Your Customer) processes and fulfill vendor registration forms
• Execute call-backs on bank details to verify vendor information
• Create and maintain CAPEX vendors in system
• Ensure vendor data accuracy and compliance with company standards

Purchase Order Administration

• Create and send Purchase Order (PO) forms to vendors
• Generate Purchase Orders in system for construction costs based on Powers of Attorney 
• Ensure POs align with budget allocations and approval thresholds
• Communicate PO numbers and relevant information to stakeholders
• Maintain accurate PO documentation and tracking

System & Data Management

• Support system maintenance for construction project data in system
• Assist with data entry and validation to ensure system integrity
• Coordinate with Data Management (DM) teams on project setup and budget entries
• Maintain organized digital filing systems for contracts, invoices, and project documentation

Budget Support & Coordination

• Support budget allocation processes to sub-categories as assigned
• Coordinate between Construction Managers and finance teams on budget-related matters
• Assist in tracking budget versus actuals reporting
• Ensure proper project coding for financial transactions

Invoice Processing Support

• Facilitate smooth invoice processing workflows
• Coordinate with Real Estate Controlling and Center of Excellence (COE) in India on invoice management
• Support the approval process for vendor invoices in collaboration with Construction Managers
• Ensure timely resolution of invoice-related queries

Stakeholder Communication

• Serve as the primary administrative contact for Construction Managers
• Coordinate communication between vendors, project teams, and internal departments
• Facilitate information flow between Technical Asset Managers and Central functions
• Provide status updates on administrative tasks and system processes

Your profile

Qualifications & Experience

• Bachelor’s degree in Business Administration, Real Estate Management, Construction Management, or related field
• Minimum 3 years of experience in administrative or coordination roles within construction, real estate, or project management environments
• Proficiency in Microsoft Dynamics 365 or similar ERP platforms is a plus
• Understanding of construction project lifecycle and procurement processes

Skills & Competencies

• Attention to Detail: Exceptional accuracy in data entry, contract review, and system maintenance
• Organizational Skills: Ability to manage multiple projects and priorities simultaneously
• Communication: Clear and professional communication with diverse stakeholders including vendors, and construction teams
• Process Orientation: Strong understanding of business processes and commitment to following established procedures
• Problem-Solving: Proactive approach to identifying and resolving administrative bottlenecks
• Compliance Mindset: Understanding of procurement policies, vendor management protocols, construction contract, and financial controls 
• Willingness to support multiple countries/regions as needed
• Strong team player with service-oriented mindset
• Fluent English (written and spoken) is required; good German language skills (at least B1/B2 level) are expected, and an additional European language is a plus

Position Summary

The Technical Asset Manager will be responsible for managing technical asset initiatives on the landlord side across a regional portfolio. This includes major and minor CAPEX projects—such as extensions, redevelopments, and renovations—from concept through to completion. Acting as the primary technical point of contact, the role ensures compliance, cost efficiency, and strategic alignment while collaborating closely with in-house development, investment, and asset management teams, as well as external partners.

Key Responsibilites

• Lead CAPEX projects from technical due diligence through design, tendering, permitting, procurement, contracting, and handover.
• Oversee permitting strategies, design coordination, cost planning, and construction processes.
• Prepare and approve budgets; monitor costs and implement corrective measures where necessary.
• Conduct feasibility studies, technical risk assessments, and cost-benefit analyses.
• Contribute to the development and implementation of business plans, financial evaluations, and reporting.
• Coordinate with internal teams and external stakeholders, including authorities, contractors, architects, and engineers.
• Support rapid implementation of new operations (e.g., site set-up and onboarding readiness).
• Ensure compliance with all relevant regulations and company standards.
• Apply best practice in processes, reporting, and documentation flow.

Your profile

• A hands-on attitude combined with a strong business mindset.
• Relevant degree in Civil Engineering, Architecture, or a related field.
• 3-5 years’ experience in technical asset management or project management within real estate, preferably in the logistics sector.
• Sound knowledge of local regulations, such as building codes and fire protection standards.
• Fluency in Italian and English.
• High level of independence, teamwork skills and willingness to travel.