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Position Summary

The (Junior) Project Manager in the Chief of Staff Office supports the coordination and execution of cross-functional initiatives and leadership priorities. The role focuses on project support and workstream steering, working closely with the Chief of Staff and all relevant senior stakeholders. This position is designed for an early‑career professional who is highly organized, proactive, outgoing and eager to gain exposure to executive-level topics, strategic initiatives, and cross-functional collaboration in a high-performing environment.

Key Responsibilites

Corporate Strategy Support & Execution

• Support the Chief of Staff in coordinating and tracking the execution of corporate strategy initiatives across functions
• Assist in translating strategic priorities into structured actions, timelines, and progress updates
• Monitor progress on deliverables and highlight potential risks or delays

 
Project & Stakeholder Management

• Support coordination and communication between the Chief of Staff Office, Senior Leadership Team, Shareholder, relevant functional teams and other external stakeholders
• Prepare and consolidate inputs for leadership meetings, workshops, and decision materials
• Document decisions, action items, and support consistent communication across stakeholders

 
Financial Analysis & Research

• Assist with preparation of financial analyses, summaries, and presentation materials to support executive decision‑making
• Support market, business, and financial research related to real estate, asset management, and capital markets
• Coordinate and consolidate data inputs from Finance and other teams for strategic or transaction‑related topics

 
Corporate Marketing

• Support preparation of corporate communication materials in line with brand and communication principles
• Assist with content preparation for internal communications and external channels
• Coordinate with HR and relevant teams on employer branding and corporate communication initiatives

Your profile

Qualifications & Experience 

• Bachelor’s or Master’s degree in business administration, finance, economics, real estate (or equivalent) 
• 0–2 years of relevant experience in consulting, investment banking (or equivalent project management functions)

 
Skills & Competencies

• Strong organizational and coordination skills with a structured, detail‑oriented working style
• Advanced Microsoft Office skills, in particular Excel and PowerPoint 
• Strong analytical and numerical skills with the ability to conduct basic financial analysis
• Clear and professional communication skills, both written and verbal
• High reliability, proactivity, and willingness to take ownership of project execution
• Ability to manage multiple workstreams in parallel
• Fluent in German and English (additional European languages are an advantage)

Position Summary

The FP&A function operates as a centralized, business-partnering team serving all business units and regions. It provides data-driven insights, market analysis, and performance monitoring, supporting both operational execution and long-term strategic development. 

Key Responsibilites

Asset and Transaction Management Support:

• Developing financial models to project the long-term performance of the portfolio and individual assets, analyzing the portfolio to identify valuie creation opportunities, and providing financial analysis to support decisions or transactions.

Budgeting & Performance Monitoring:

• Owning and managing the annual budgeting and quarterly forecasting processes, preparing quarterly financial reports to analyze performance against budgets, and monitors KPI’s relevant to the real estate industry.

• Benchmark the company’s financial performance.

Reporting & Financial Analysis: 

• Responsibilities include evaluating debt and equity financing options, preparing and delivering investor and lender reporting, and monitoring compliance with loan covenants.

Data Management and Automation: 

• Ensuring the accuracy of financial data, managing the Anaplan FP&A system, and automating financial reporting processes. Develop, own and utilize asset specifica for marketing, maintenance and other purposes.

Stakeholder Management & Communication: 

• Preparing and presenting various reports to senior management and shareholders, banks, and collaborating with other departments such as asset management.

Advisory Panel and Board Meeting Coordination: 

• Coordination of the Advisory Panel process, review recommendations on topics like leasing, Capex and disposals, and analyzes to assess profitability and risk.

Corporate G&A and Fee allocation

Responsible for managing corporate and general and administrative (G&A) planning and controlling, as well as handling fee allocation.

Your profile

Qualifications & Experience

• Experience & Industry Expertise: Minimum of 5 years of progressive experience in financial planning and analysis, corporate finance, asset management, investment banking, or management consulting, with a significant focus on the real estate sector.
• Prior experience in real estate consulting, valuation, asset management, or investment management is highly advantageous.
• Master’s degree in Business Administration, Real Estate, Finance, or a related field. CFA, RICS, or other relevant professional designations are preferred.
• Proven ability to independently lead and manage the full corporate cycle (budgeting, forecasting, and long-range planning) for a multi-jurisdictional, multi-asset portfolio.
• Expertise in developing, automating, and auditing sophisticated financial models to support complex asset and transaction decisions.

Skills & Competencies

• Demonstrated ability to translate complex financial data into concise, strategic narratives for non-financial executives.
• Advanced expertise in financial modeling tools and a history of utilizing advanced Reporting,  BI platforms (Anaplan, Power BI, or similar) to drive data efficiency and automation.
• Experience in designing, implementing, or optimizing reporting structures and data flow to ensure data integrity and actionable insights.
• Written and verbal communication skills in presenting performance results, risks, and strategic recommendations to shareholders, lenders, the Advisory Panel, and senior management.
• A track record of operating as a trusted business partner who guides and influences cross-functional teams (e.g., Asset Management, Transaction Management, Legal).
• Fluent in English and any other European language is required. Additional European languages are a plus given the Pan-European portfolio.

Contact information

Lisa-Marie Marx  | Senior HR Manger | +49 1517 452 997 | lisa-marie.marx@proxity.com

Position Summary

The Asset Management Assistant will play a critical role for back-office asset management activities, with a particular focus on collaborating with the Head of Netherlands and the wider asset management and corporate functions. The assistant will also support the day-to-day operations of the Amsterdam office, ensuring a productive and welcoming environment for our team and visitors. 
This position requires a high level of reliability, attention to detail, and organizational efficiency, and is well-suited for a proactive individual who thrives in a new and dynamic, fast-paced, international environment.
The ideal candidate has 5+ years of experience in a similar administrative or team assistant role, ideally in a real estate services setting.

Key Responsibilites

Back-office Support

• Provide proactive legal and administrative assistance to the Head of Netherlands and selected members of the leadership team:
• Drafting lease agreements, addenda and other lease-related documents
• Managing asset-related documentation flows and filings
• Tracking contractual and commercial processes
• Manage calendars, schedule meetings, and coordinate internal and external appointments
• Support team travel arrangements, including booking transportation and accommodation, managing travel expenses, and preparing itineraries.

Office Coordination / Operations

• Support the day-to-day functioning of the Amsterdam office, supporting a team of up to 9 people.
• Liaise with external vendors, facility management, and service providers to ensure a professional office environment. Ensure the office is well-maintained, stocked, and functioning efficiently.
• Support onboarding of new employees by coordinating desk setups, IT access, and welcome materials in close collaboration with central IT & HR.
• Oversee health & safety compliance and emergency procedures for the Amsterdam Office.
• Activities for fleet management for all company cars in the Netherlands.

Meeting & Event Preparation

• Organize team meetings, prepare agendas, take meeting minutes, and follow up on action items.
• Support the planning and logistics of internal events, workshops, and external visits for the Amsterdam Office.

Document & Communication Management

• Prepare, proofread, and format presentations, reports, and correspondence in Dutch and English.
• Handle confidential information with discretion and maintain accurate filing systems (both digital and physical). Maintain office documentation and records.
• Support invoice processing and administrative coordination with finance as needed.
• Monitor office-related expenses and assist with budget planning.
• Foster a positive office culture and support internal communication.

Your profile

Qualifications & Experience

• 5+ years of experience in a commercial real estate / property management / asset management assistant role, within real estate services. Experience with onboarding of assets is a plus.
• Experience working in a dynamic, international office environment with multiple stakeholders and priorities.
• Fluency in English and Dutch is required; other languages (especially German) are a plus.
• Proficiency in MS Office Suite (Outlook, Word, PowerPoint, Excel); familiarity with expense and travel systems like TravelPerk is a plus.
• This is not a stepping-stone role but a responsible support function with a high level of ownership within the Asset Management team.

Skills & Competencies

• Highly organized with strong time-management and multitasking skills. 
• Detail-oriented with a proactive, solution-oriented approach to problem solving.
• Strong communication and interpersonal skills, with a service-oriented mindset.
• Ability to handle sensitive and confidential information with professionalism and discretion.
• Flexible and collaborative team player who enjoys supporting others and contributing to a positive office culture.

Position Summary

We are seeking a highly organized and detail-oriented Technical Asset Manager Coordinator to join our Technical Asset Management Team. This role serves as the critical administrative backbone supporting Technical Asset Managers in executing construction projects efficiently, while acting as the primary interface between Finance/Accounting teams. You will handle system maintenance, vendor management, contract administration, and ensure all vendors, contracts, purchase orders, and guarantees are accurately and compliantly processed according to the established Project to Profit workflow.

Key Responsibilites

Contract & Vendor Management

• Negotiate project contracts and orders with vendors in collaboration with Project Managers
• Conduct vendor KYC (Know Your Customer) processes and fulfill vendor registration forms
• Execute call-backs on bank details to verify vendor information
• Create and maintain CAPEX vendors in system
• Ensure vendor data accuracy and compliance with company standards

Purchase Order Administration

• Create and send Purchase Order (PO) forms to vendors
• Generate Purchase Orders in system for construction costs based on Powers of Attorney 
• Ensure POs align with budget allocations and approval thresholds
• Communicate PO numbers and relevant information to stakeholders
• Maintain accurate PO documentation and tracking

System & Data Management

• Support system maintenance for construction project data in system
• Assist with data entry and validation to ensure system integrity
• Coordinate with Data Management (DM) teams on project setup and budget entries
• Maintain organized digital filing systems for contracts, invoices, and project documentation

Budget Support & Coordination

• Support budget allocation processes to sub-categories as assigned
• Coordinate between Construction Managers and finance teams on budget-related matters
• Assist in tracking budget versus actuals reporting
• Ensure proper project coding for financial transactions

Invoice Processing Support

• Facilitate smooth invoice processing workflows
• Coordinate with Real Estate Controlling and Center of Excellence (COE) in India on invoice management
• Support the approval process for vendor invoices in collaboration with Construction Managers
• Ensure timely resolution of invoice-related queries

Stakeholder Communication

• Serve as the primary administrative contact for Construction Managers
• Coordinate communication between vendors, project teams, and internal departments
• Facilitate information flow between Technical Asset Managers and Central functions
• Provide status updates on administrative tasks and system processes

Your profile

Qualifications & Experience

• Bachelor’s degree in Business Administration, Real Estate Management, Construction Management, or related field
• Minimum 3 years of experience in administrative or coordination roles within construction, real estate, or project management environments
• Proficiency in Microsoft Dynamics 365 or similar ERP platforms is a plus
• Understanding of construction project lifecycle and procurement processes

Skills & Competencies

• Attention to Detail: Exceptional accuracy in data entry, contract review, and system maintenance
• Organizational Skills: Ability to manage multiple projects and priorities simultaneously
• Communication: Clear and professional communication with diverse stakeholders including vendors, and construction teams
• Process Orientation: Strong understanding of business processes and commitment to following established procedures
• Problem-Solving: Proactive approach to identifying and resolving administrative bottlenecks
• Compliance Mindset: Understanding of procurement policies, vendor management protocols, construction contract, and financial controls 
• Fluent in English (written and spoken); and minimum an additional European languages 
• Willingness to support multiple countries/regions as needed
• Strong team player with service-oriented mindset